Important notice to all Purchasing Card Cardholders, Card Reconcilers and Approving Officials:
The State Auditor’s Office is planning a statewide accountability audit of purchasing cards. This audit is to focus on use of purchasing cards at all state agencies, with review for compliance, allowability, support and proper stewardship.
The Auditors will be on site testing all of the week of Jan. 7-11. Their testing will include review of the purchasing card records at the unit level. Please be sure that your purchasing records are complete, reconciliations are current with appropriate signatures and dates, support is present and accounted for, and pcard reconciler log and PaymentNet statements are included with records.
As soon as we are informed of the purchasing cards selected for onsite test, we will send immediate notice to impacted parties. If you will not be available the noted week of testing, please make sure your records are complete and available for review and another responsible party may be requested to supply the records for audit and answer questions.
For information please contact Internal Audit, 5-2001, or Patty Gropp, 5-3582.